Project Details
- The Rental Banking Forum 2024 Event
- The Rental Banking Forum 2024 Event
- Visit Management
- 2024
Rental Banking is one of the leading events in the finance and banking industry, attracting the participation of hundreds of businesses, large and small, along with top industry experts. With its vast scale and large number of visitors, managing the visitor list has always been a major challenge for the organizers, especially in ensuring a smooth and professional experience.
Given the large number of attendees, the organizers of the Rental Banking event faced several challenges in managing and tracking visitor information. Some of the key difficulties include:
- Manual visitor list management: Managing the visitor list using Excel or non-specialized software leads to many errors, consumes time, and makes it difficult to update information.
- Cumbersome registration and reception process: Visitors have to go through a paper-based registration process, which is time-consuming and frustrating for attendees.
- Difficulties in tracking and statistics: Tracking the number of visitors attending, their arrival times, and other relevant information is challenging, making it harder to evaluate the event’s effectiveness
- Lack of professionalism: The traditional visitor reception process does not leave a professional impression on the attendees.
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To address these issues, the event organizers trusted and chose Duali to implement a modern technology-driven visitor management solution, providing convenience and efficiency for the organizers
The process of implementing Duali’s solution involves the following key steps:
- Import visitor list: The visitor list is directly uploaded to Duali’s system by the organizers before the event takes place.
- Send email invitations and QR codes: Duali’s software system automatically sends emails to each visitor, along with a personalized QR code for use during check-in.
- QR code scanning at the event: When visitors arrive at the event, they simply present the QR code they received, which is scanned using Duali’s specialized device.
- Display information on TV screens: After the QR code is successfully scanned, the visitor’s information, including name, position, and company, is displayed directly on a TV screen. This helps the organizers easily identify the visitors without manual lookup.
The application of Duali’s solution has brought outstanding results for the Rental Banking event:
- Time-saving: The visitor registration and reception process was quick and accurate, significantly saving time for both the organizers and the attendees.
- Increased professionalism: Using QR codes and displaying visitor information on large screens created a professional and modern image for the event.
- Easy management and statistics: Duali’s system provided detailed reports on the number of visitors, arrival times, making it easier for organizers to evaluate the event’s success.
- Enhanced visitor experience: Visitors were satisfied with the quick and professional registration process, which facilitated their participation in the event’s activities.
Duali’s visitor management solution has proven to be effective in optimizing the organization process at the Rental Banking event. By automating processes, increasing professionalism, and enhancing the customer experience, Duali contributed to making the event a resounding success.
Let’s take a look back at some images and videos of Duali’s solution at the event:
